As a player in the supply chain industry, you might have on several occasions been faced with issues of delayed shipment. This delays might have been caused by a number of reasons from traffic delays, weather issues to mistakes by the carrier that might make you feel like you have no control over the shipment process.
This however is not the case as you play an important role in ensuring efficient and timely delivery of your shipment which will in turn help you avoid issues like having to deal with angry customers or disruption in the supply chain. Here are five freight management tips that you can incorporate into your freight management strategy to help you avoid late deliveries.
Always Be In Communication with Your Carrier
Being in constant communication with your carrier will help you plan better and be ahead of any issues that might result in late delivery of your shipment. Because the transportation industry is driven by supply and demand, constant communication with your carrier will help cultivate a good working relationship. Such a relationship is critical whenever there is tightened capacity in the transportation industry or you have emergency needs as your carrier will find a way to ensure your shipment is delivered on time.
Proper and Accurate Documentation of Your Bill of Lading
A bill of lading contains all important information about your shipment. Preparing a proper and accurate bill of lading is an effective way to avoid late deliveries. A BOL helps your carrier make proper and efficient logistical planning for the transportation of your shipment as it provides them with all information they need. A BOL should containing information on:
· Nature of shipment
· Commodity classification
· Weight of shipment
· Packaging of shipment
· Labelling information
· Contact details
· Any other delivery instructions
Having inaccurate information on BOL might result in unnecessary delays as your carrier will have to deal with issues emanating from an inaccurate BOL
Proper Labeling Of Your Shipment
Having properly labelled shipment is beneficial to both your carrier and consignee. In fact many consignees will not receive any shipment that is not properly labelled according to what you had agreed on. Furthermore, retail suppliers are likely to be fined with costly chargeback fines if they did not have right labels and in their correct positions on shipment destined for distribution centers. As a retail supplier, you might be interested in getting more information on best ways to reduce/avoid chargeback fines.
Have All Clearance Certificates Ready
If your shipment is required to have certain clearance certificates, it is important to ensure all the clearance certificates are prepared and approved on time. Clearance certificates can range from safety standards certificates to health certificates etc. Having clearance certificates processed on time will ensure no delays on your shipments during clearance by regulators.
Proper Packaging OF Your Shipment for Transport
Packaging plays a crucial role in determining whether your shipment will arrive on time or delay. Because your shipment will be handled many times and by different people before it reaches its destination, it is important to ensure that your shipment is properly and securely packaged.
Additionally, during transpiration your carrier should provide for proper stabilization a dunnage to prevent shifting of shipment while in transit. Shipment that is not packaged properly might not only get damaged but will also result in delays as your carrier will have to repackage it properly.
Justin Bright – CEO Brighter Logistics